Fast-paced growth within the tech sector demands that processes within business operations become increasingly streamlined. So much work is being carried out via computer and mobile devices that, in almost every case, a cloud-based solution means tasks are completed much quicker and more efficiently.
The HR department has the most to gain with these tech advances. We understand the demands placed on today’s human resources departments and know that your time is at a premium.
The perceived learning curve for a transition to paperless HR and cloud-based benefits administration can appear daunting. Because of this, many human resources departments have been slow to fully adapt to even the most proven, technological advances.
We understand this. Fortunately, there are a few companies like Lucent Benefits who are invested in your long-term success and are able to walk you through the transition process and provide local support on the other side. Those two pieces are key.
While online recruitment has been actively utilized for the past decade through sites like Monster and LinkedIn, some businesses take their online involvement no further than that in terms of their HR.
A paperless HR management system has a multitude of benefits not only to your HR department, but to your employees and your business as a whole. It sets your company apart from others looking to hire top-tier talent and enables you to effectively manage the onboarding, payroll, time/attendance, benefits, administration, compliance, HRIS, and termination of your employees throughout their life-cycle.
Below are five of the main reasons why switching to a paperless HR solution will benefit your business.
1. Speed
It goes without saying that the internet and emails have successfully replaced faxes and letters as the primary communication method for businesses. Transitioning to a paperless HR solution will save your business significant time and money. Many administrative HR tasks are extremely time-consuming when done in a traditional, paper-based way. When these pen and paper systems are replaced with efficient, digital processes, productivity is increased across the board. A task that used to take hours can now be accomplished in mere minutes and redundancy is eliminated.
2. Security
Sure, there is nothing inherently wrong with keeping important documents in a file cabinet under lock and key. However, cloud storage can greatly improve upon this process. It increases security and provides a single place to store important business documents, employee files and benefits details for quick access, easy back up and remote access. Plus, the extra office space that opens up once you ditch the file cabinets is an added bonus.
3. Cost
Paperless HR solutions streamline all department processes and boost your overall productivity. Therefore, less time, resources and money need to be allocated towards maintaining your HR management systems. Furthermore, you save significant money on paper-related products. The cost of items such as printers, paper, ink, equipment maintenance and postage may not seem like that much, however, they quickly add up and become a drain on your business’ overall budget.
4. Convenience
Typically, most companies make the switch to paperless HR is because it streamlines the your HR department and improves efficiency. The over-all cost savings, compliance reporting and fully scalable nature of our solution are simply inherent in our product – adding to the convenience factor and critical for a growing business in today’s market. Gone are the days of losing an important form under a mountain of paperwork. With paperless HR, your documents are meticulously organized making the search for a document fast, easy and possible from any device. Furthermore, bulky paperwork such as lengthy contracts can be signed-off on with the click of a button – eliminating the need to sign and store documents you may never even need.
5. Environmental
The environmental benefits of transitioning to paperless HR are both obvious and quite staggering when you get down to the numbers. Despite recycling programs in effect throughout California, a majority of discarded paper waste still ends up in landfills across the U.S. And, it is more than just paper being wasted. Ink and toner represent a major threat to the environment. It is estimated that while 2.5 million ink cartridges are recycled annually, there are 10 million that wind up as landfill – with their related metals, plastic components and chemicals in tow. Paperless HR limits your business’ environmental impact and allows you to demonstrate good stewardship of the environment.